Hack of the week: link to files instead of attaching them with Office 365
Extremely large attachments are the bane of most of our working lives, causing our smartphones or laptops to freeze and our inboxes to shudder under their weight. It’s easy to forward huge attachments on by accident, too – adding to the chain of #emaildisasters and making for some awkward work moments. Thankfully, you can link to files through Outlook Web App and OneDrive for Business with Office 365, which will put an end to super slow load times and overflowing inboxes.
With Office 365, when you send an attachment from your computer or device, you can automatically pop it into the OneDrive for Business cloud drive – so you can simply share the link to that file instead of attaching it. Equally, when you’re sending an email in Outlook Web App, you can just insert a OneDrive for Business link instead of attaching the actual file.
Anyone included in your email will have access to the file – they’ll be able to read and edit it, so you can all stick to editing one draft instead of sending countless versions back and forth. If you’d prefer to keep it as a read-only document, you can adjust the permissions in the email before you send it. Goodbye, huge files. Hello, easy, collaborative working!