What would you do if you lost everything?
A rather dramatic headline, but one that should shock you into ensuring your small business is taken care of this World Backup Day – an international day to encourage individuals and small businesses to backup their data.
We’ve all been there. That moment your phone dies, your laptop breaks down, or your PC gives up on you – and you think to yourself, when did I last backup? Was it weeks, months, or in some cases, years, ago? Photos, invoices, plans, budget agreements, contracts and much more are now all stored digitally. Obviously this has advantages (easy to access and share), but only if they’re securely and regularly backed up.
Large companies have infrastructure and servers in place that automatically update and backup every 15 minutes. But in a small business, hiring a full-time IT department to take care of this is often unfeasible. But there are two simple ways you can backup your data, and World Backup Day is about sharing that information widely and making sure everyone does. You can back up are to an external drive, or the cloud, which is a collection of online servers you can save your data to.
The stats around data loss are scary. 30 per cent of people have never backed up, 113 phones are lost or stolen every minute, and one in 10 computers are infected with viruses each month. The scariest stat of all is that one day your hard drive will fail and you will lose all of your data, if you don’t have a backup.
If the stats haven’t convinced you yet, we’ve collected together all of the advantages backing up…
Avoid losing data
Possibly the most obvious reason you should back up is to avoid losing important company data that cannot be found or restored anywhere else. Theft or disasters cannot be predicted, and in a lot of cases, cannot be avoided. Even small accidents such as dropping your coffee on your laptop can sometimes cause damage to the motherboard, and therefore loss of all data stored on the device. This is why you should set regular backups for all of your devices, including your iPhone or Android phone.
Save money (and time)
Shifting applications and software over to the cloud can often be a financially motivated decision, as it cuts costs in investing in hardware, which depreciates in value over time. With the cloud, you only have to pay for what you use, so can quickly scale up or down, and constantly update your services. Backing up does not have to cost a lot of money, and in the long run will save you far more than you could ever spend on a basic, automatic system. This should counter any arguments that there’s not enough time to back up, or there’s no dedicated team to do it, as it’s fairly easy to schedule them. All versions of Microsoft Office 365 on O2 come with free automatic updates and 1TB of storage per user – perfect for important files.
When you have backed up your data, you also have a record of everything that has been stolen in the event of a theft. Knowing your security risks can save a lot of time and panic in the event of a data breach, which is something you’ll be very grateful for when dealing with insurers and clients. Security software such as McAfee adds an extra layer to this, as it keeps all of your devices safe from spam, malware, identity theft and viruses.
If there are any loose ends to tie up when it comes to data, join small businesses and individuals all over the world on March 31 and take the pledge to backup your important documents and information.